The auditor is a constitutional officer of the county elected for a four-year term from the county at large with prohibition against serving more than two consecutive terms.
Some of the specific duties of the auditor:
Maintains the official Ledger of the County: receipts, appropriations and reimbursements
Records minutes for the County Commissioners and County Council –Keeps official records (i.e., contracts, bonds, minutes, and indebtedness)
Prepares and distributes bids
Advertises and prepares budget rates
Maintains ordinances & resolutions
Fiscal official for all county funds & grants
Advertises & audits all County Department claims
Makes Bond Payments
Maintains fixed Assets inventory
Administers payroll & maintains all county personnel files
Maintains TIF records
Oversees Tax Abatements
Maintains Tax Billing – (classified forest, annexations)
Maintains Exemptions and deductions
Maintains property maps for hard copy and GIS
Certifies property Owners
Distributes tax dollars to Taxing Units
Prepares abstract spread sheet for State
Prepares Settlement spread sheet for State
Transfers all property deeds
Rush County Courthouse
101 East Second Street, Room 212
Rushville, Indiana 46173
Office Hours: Monday through Friday 8 AM – 4 PM EST
Sue Kline, Deputy
Teresa Poindexter, Deputy
Cathy Pratt, GIS Technician, 765-932-2077, email@example.com
Kelly Piles, Claims
Tammy Justice, Payroll
The auditor serves as secretary to the board of county commissioners and the clerk to the county council. The auditor has responsibility for keeping accounts and issuing warrants for the payment of claims against the county. As a result the board of commissioners, the council and other officials often look to the auditor for day-to-day operational assistance, information and advice. The auditor is responsible for all documents, books, records, maps and papers deposited in the auditor’s office.
Coordinator of Tax Collection and Distribution
The auditor is directly responsible for preparing tax duplicates showing the value of property and taxes assessed against each taxpayer. After taxes are collected by the treasurer, the auditor distributes them to governmental units and agencies for which they were collected. As a part of the tax function, the auditor must prepare all plats that show the ownership and assessed valuation of each parcel in each township in the county. The plats must contain information prescribed by the Department of Local Government Finance (DLGF) and must be kept current. If property taxes become delinquent, the auditor must prepare a delinquency list in preparation for the offering at public sale of the parcels owing delinquent property taxes.
Many of the above functions have to do with controlling public funds. In keeping accounts and issuing warrants, the auditor must develop financial analysis and cash flow projections and assist with budget preparations. The auditor is the principal financial officer in county government and is defined under IC 36-2-9-2 as the fiscal officer of the county. (Generally see IC 36-2-9 for duties of the county auditor).
*Source of Information: “Guide to Indiana County Government,” 2007 edition; a publication of Associatiaon of Indiana Counties, Inc.