Recorder
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The County Recorder is a constitutional officer elected to a four-year term. As a Constitutional officer, the County Recorder is prohibited from serving more than eight consecutive years in a twelve-year period.
This website will provide the public basic insight for the services available in the Recorder’s Office. The primary function of the Recorder’s Office is to preserve a variety of documents and legal instruments ranging from mechanic liens, mortgages, deeds to military discharge documents for future recoupment.
Whether requesting a copy of a public record or recording a document, please provide a self-addressed, postage-paid envelope so that the document can be returned to you.
The dedicated staff in the Recorder’s Office desires to serve the public to the best of our ability; but we are prohibited from rendering legal advice or doing public records or title searches, as the employees are not bonded, licensed or insured for such duties.
Contact Information
Rush County Courthouse
101 East Second Street, Room 208
Rushville, Indiana 46173
Phone: 765-932-2388
Fax: 765-938-1163
Email: recorder@rushcounty.in.gov
Office Hours: Monday through Friday 8 AM – 4 PM EST
Staff: Rylee Vanover – Deputy, Martha Lloyd – Part-time Deputy
Fees: County Fee Schedule
Primary duties of the Recorder are:
- The chief function of the recorder is that of perserving public records, including deeds, mortgages, liens, leases, articles of incorporation, and amendments, certificates authorizing foreign corporations to do busines within the state, Army and Navy discharges, bankruptcy notices, etc.}
- Instruments affecting title to real estate must be signed by the County Auditor showing transfer of property for taxation before it can be recorded. Deeds executed by corporations and non-residents of the state of Indiana canot be accepted for recording by the Recorder unless evidence that gross income tax has been paid on proceeds of the sale is attached to the instrument.
- The County Recorder cannot accept, for recording instruments which do not bear immediately below the written signatures, printed, typewritten, or stamped names of persons signing them, unless the instrument is accompanied by the affidavit certifying the correctness of the names represented by the signatures. This does not apply to court orders, decrees, judgments or writs, death certificates, or instruments executed outside the state.
Helpful Links
(Click the plus sign to expand each section)
IC 23.0.5.3-4
Persons (sole-proprietors) or General Partnerships conducting business in Indiana in a name other than the real name of person or general partnership (DBA) shall record an Assumed Business Name certificate with the County Recorder.
You must bring this form to the Recorder’s office in person or mail it with check and a SASE for return. The fee is $25.
Debbie Richardson
Rush County Recorder
101 E 2nd St, Room 208
Rushville IN 46173
765-932-2388
Want to save time, energy and money as it pertains to recording important documents with the Rush County Recorder?
The Rush County Recorder provides electronic recording via the CSI eRMConnect system. eRMConnect is a PRIA (Property Record Industry Association) industry standard Electronic Recording Management (ERM) system. This system allows the Rush County Recorder to use eRMConnect with any certified Electronic Recording Service Provider (ERSP) making it easier and more secure to send, receive, route and return electronic documents to submitters.
The Electronic Recording Service Providers below are certified and approved to submit electronic documents to eRMConnect in Rush County.
Phone: 866-652-0111
Simplifile® electronically connects people, technologies, and data in the real estate transaction. From loan submission to collaboration to recording and post closing, our goal is to make your life easier.
Phone: 800-460-5657
The Rush County Recorder’s Office has the privilege to maintain military papers for veterans who have recorded their form in our county.
IC 32-28-3-1; IC 32-28-3-3; IC 36-2-7-10
The following are the requirements to file a Mechanics Lien:
- Debtor (Grantor)
- “Mechanic” (Grantee)
- Legal description of property worked on
- Specific address for mailings
- Signatures with names typed or printed below or next to each name
- Signatures acknowledged or notarized
- Prepared by statement
- Social security redaction statement (required if notarized by Indiana notary)
The filer is to provide a self-addressed postage-paid envelope for the return of the original documents to the filer. The time frame to file a Mechanics Lien is 60 days for a Residential Lien and 90 days for a Commercial Lien.
The following list is a sample of the types of documents that may be recorded and preserved for perpetuity:
- Affidavits
- Assignments
- Assumed Business Name
- Bonds
- Court Documents
- County Highway Right-of-Way
- Covenants
- Deeds
- Easements
- Environmental Disclosures
- Federal Tax Liens
- Foreign Marriage Certificates
- Liens
- Mechanic’s Liens
- Military Discharges
- Miscellaneous
- Mortgages
- Partial Releases
- Plats
- Power of Attorney
- Releases
- Sewer Liens
- State Highway Right-of-Way
- Surveys
- Trusts
- Underground Utility
- Uniform Commercial Codes (UCC’s)
(Click the plus sign to expand each section)
One of the most significant services provided by the Recorder’s office is retrieval of public documents primarily as they pertain to land records. With that in mind, the Rush County Recorder’s Office is delighted to partner with Doxpop.
Doxpop allows citizens and businesses to access public records without coming into the county courthouse. Doxpop does require users to have an account with them.
Phone: 866-369-7671
(as of January 1, 2021)
• Deeds and all other instruments, including re-recorded instruments (fee includes 1 oversize page) There is also an additional fee to the auditor | $25 |
| Additional pages exceeding 8.5×14 within any document | $5 |
| • Mortgages (including subordinate mortgages, corrective mortgages, re-recorded mortgages, indentures and supplemental indentures) There is an additional fee for the sales disclosure payable to the auditor | $55 |
| Additional pages exceeding 8.5×14 within any document | $5 |
• Mechanics Lien (includes 1 mail out) | $25 |
| Additional mail out | $2 |
• Uniform Commercial Code (UCC) copies | |
| 11×17 or smaller | $1 per page |
| Larger than 11×17 | $5 per page |
| Certification of Documents | $5 |
Subdivision Plat Requirements: Indiana Code (IC) 36-7-3-2: IC 32-21; IC 36-2-7-10
The following are the requirements to record an original Plat (Original Plats are kept by the Recorder’s Office):
• Title of Subdivision Plat at the top of the document,
• Owners Certificate Statement,
• Legal description and drawing,
• Signatures with names typed or printed below or next to each name,
• Signatures acknowledged or notarized,
• Prepared by statement,
• Social Security redaction statement,
• Approvals from the various governmental agencies: Surveyor, Assessor, Auditor and Planning Commission.
155.020 Submission of Plat
A. A subdivider shall submit to the Plan Commission office an application and an accompanying plat for a minor subdivision. The plat shall be based on a boundary survey conforming to the Minimum Standards for the Competent Practice of Land Surveying administered by the State Board of Registration for Land Surveyors, as provided for in 865 IAC 1-12, and drawn on reproducible material, 18”x24” inches, at an accepted scale and five prints of the plat showing:
155.052 Secondary Plat
A. Following the approved calendar, the subdivider shall submit for final plan approval an 18”x24” original, at an accepted scale and the number of paper copies required for each department of the plat. The secondary plat shall be accompanied by a fee set annually by the County Area Plan Commission.
NOTE: To obtain information to begin the Plat Process please contact the Area Plan Commission at 765-932-3090.
Provide:
• A paper copy for the Planning Department and
• One paper copy each for the Recorder and Auditor.
When preparing a Plat for recording, please leave approximately 4”x2″ at the upper right corner in order for the Recorder to affix the Recorder’s Stamp, Cabinet Number and Slide Number. Due to the limitation of the Plat Storage Cabinet, it is requested that a Plat be no larger than 18×24″.
Survey Requirements: IC 36-2-19-4; IC 36-2-7-10
The following are the requirements to record an original survey:
• Preferred size of survey’s is to be 18×24” and no larger than 36×48”
• Survey Company’s name or Surveyor’s name
• Surveyor’s official seal
• Legal Description – stating section, township, range or subdivision
• Original signatures with names typed or printed below or next to the name
• Prepared by Statement
• Social Security Redaction Statement
Note: 865 IAC January 12, 2012, surveyors are required to record surveys in the county where the property is located.
It is the duty of the Rush County Recorder to record documents which comply with Indiana Code (IC). The following list represents a few common reasons a document may be rejected:
• Notary missing or incomplete/seal Missing (IC 36-2-11-16) (Please see Secretary of State’s website regarding notary requirements)
• Missing or incorrect recording fee (IC 36-2-7-10)
• Prepared by statement missing (IC 36-2-11-15)
• Social security affirmation statement missing (IC 36-2-11-15)
• Document not legible or does not meet margin space requirement [2-inch space at top and bottom of document] (IC 36-2-11-16 and IC 36-2-11-16.5)
• A deed might also be rejected based on the above captioned list, as well as the following (IC 36-2-11)
• The grantor or grantee missing
• Auditor’s transfer stamp and Assessor’s sales disclosure stamp missing
• Legal description missing/incomplete
• Instrument number of the Power of Attorney missing
Generally speaking, signatures are to be original with the typed or printed name beneath or beside the signature. Further, the name(s) in a document should be consistent throughout the document.
Please note: a self-addressed postage-paid envelope should be included for a document to be returned. In addition, for a document to be forwarded to a third-party, a self-addressed postage-paid envelope will be required.
